Posted on by Bob Reeves

Small Start-Up Company Move

Moving a Small Start-Up Company Office Smoothly

When the time comes to have a bigger office as a start-up company, it can be exciting. However, without the right preparation, it can also be highly stressful. Involving your employees and creating checklists can go a long way in staying on top of things. Instead of hoping things go smoothly, here are simple tips and checklists to ensure you are ahead of the complications that are sure to arise.

Involve Your Employees

With such an exciting upward move, employees will likely be excited to be part of the process. Not only will this make a move easier, it will better involve everyone to make them feel as though they are part of the expansion in a hands-on way. Creating a shared folder using a platform like Google Drive can make everything simple and in one place. Examples of files that can be added to the shared folder include:

  • Floor plan of the new office. This will help employees become more familiarized with their new space while also giving a visual for potential ideas.
  • Contact list for services. Employees might have ideas on good electricians or plumbers that can be used once you’re in your new spot.
  • Suggestion boxes are always a great idea when making a big move for your company. This lets employees feel part of the process and as though their voice is being heard, which is vital in a start-up.
  • A public checklist that employees can add to. This will lessen the possibility of forgetting something and gives an opportunity for important details to your employees to be seen that you may not think of on your own.
  • Volunteer list so employees can volunteer for the roles they are best able and most willing to complete. It will also give a good idea of where there is manpower lacking to better plan.

Checklists

Checklists should be categorized by when they should be completed: what needs to be completed in advance, what needs to be done in the days or weeks leading to the move, and what needs to be done on the day of moving.

To Be Planned in Advance

  • Plan for a delay between accepting work in the new office and the office move to account for potential later finishes in handiwork as to not affect customer service and other work.
  • Inventory furniture and plan what will be thrown away, what is coming, and what needs to be bought.
  • Book a moving company at least two months in advance, but sooner if possible.

Two Weeks Leading to the Move

  • Inform companies such as accounting, the bank, cleaning services and alarm systems of the move.
  • Schedule cleaners for the day before move-in and the day after move-in for the old office.
  • Create new keys for those that need them.
  • Check labels on boxes.
  • Create an office plan of who and which departments will be where on the floorplan.

Moving Day

  • Schedule help for both offices. People will be needed both for packing and for unpacking in each location.
  • Identify areas that need attention for cleaning such as the packing area.
  • Have the IT department ensure everyone is connected for a smooth first day at the new office.

With the right moving company, an office move doesn’t have to be stressful. Creating checklists and handing them off to your movers will make things efficient and leave the focus on continuing work rather than getting everything where it needs to be. Contact us today for a quote on our full move services.